FRACTIONAL FACILITY MANAGEMENT FOR CHURCHES & NONPROFITS
Senior-Level Facility Oversight Without the Full-Time Hire
Your building supports everything your church does. We provide the planning, structure, and expertise to keep it running well, so your team can stay focused on ministry.
DOES THIS SOUND FAMILIAR?
Most churches reach a point where
"figuring it out as we go" stops working.
DOES THIS SOUND FAMILIAR?
Most churches reach a point where "figuring it out as we go" stops working.
Always reacting, never planning
Maintenance happens when something breaks. There’s no schedule, no budget forecast, and no one with time to build one.
Not ready to hire a facility manager.
The salary, benefits, and overhead aren’t in the budget, but the facility needs are very real and growing.
Great at maintenance, not at management
Your facility staff are skilled at hands-on work. Strategic planning, vendor management, and capital forecasting aren’t in their wheelhouse—and that’s okay.
Software alone isn’t the answer
You may have a work-order system, but no one has built the plan behind it. Software is only as useful as the strategy that runs it.
WHAT IS FRACTIONAL FACILITY MANAGEMENT?
You get a Certified Facility Manager working as part of your team—on a part-time, remote basis—at a fraction of the cost of a full-time hire.
Fractional facility management means you’re not renting a software tool or hiring a repair service. You’re bringing in senior-level expertise to build and run an organized facility program that fits your church, your team, and your budget.
We handle the planning, structure, and oversight. Your local staff, vendors, and volunteers handle the hands-on work. That’s an intentional division—local relationships and local investment matter, and we want to strengthen both.
The result is a facility that’s managed proactively, documented clearly, and no longer running your leadership ragged.
HOW THE PROGRAM WORKS
From discovery to an organized, ongoing facility program.
This a 12-month engagement. Here’s what the first year looks like, and what you’ll have in place at the end of it.
1
Online Discovery Meeting
We learn how your church currently handles maintenance—what systems you have, who’s involved, what’s working and what’s not. This conversation shapes everything that follows.
2
Initial On-site Visit & Facility Condition Assessment
We visit  your campus in person to walk the building, document your assets, assess current conditions, identify deficiencies, and gather the information needed to build your facility program from the ground up.
3
Program Development
We build your preventive maintenance plan, establish vendor management systems, create your emergency response procedures, and develop a 10-year asset lifecycle and 5-year capital replacement plan.
4
Ongoing Management & Quarterly Visits
Month to month, we manage work orders, coordinate vendors, assign tasks to staff and volunteers, track maintenance, and keep your leadership informed. We return on-site three more times throughout the year to inspect, update, and adjust.
5
Monthly Meetings and Reports
A one-hour meeting each month keeps your team aligned. Your monthly report covers completed work, open items, vendor activity, capital planning updates, and what’s coming next. Email support is available throughout.
WHAT’S INCLUDED
Everything your facility program—managed for you.
MAINTENANCE
Preventive Maintenance Program
Custom schedule built around your building, your team, and your vendors. Work orders created, assigned, and tracked every month.
INSPECTIONS
Quarterly Facility Inspections
Four on-site visits per year, including the initial assessment. Each visit includes walkthroughs, progress reviews, and updated planning.
PLANNING
Capital & Lifecycle Planning
10-year asset replacement schedule and 5-year project look-ahead so major expenses never blindside your leadership or budget.
VENDORS
Vendor Coordination & Management
Preferred vendor list, performance tracking, proposal review, and follow-up on incomplete work—so you’re not chasing contractors yourself.
VOLUNTEERS & STAFF
Volunteer & Staff Task Assignments
Appropriate tasks assigned to the right people with clear descriptions and schedules. Your volunteer team becomes part of the maintenance program.
REPORTING
Monthly Report and Meetings
One monthly meeting and a full facility report covering completed work, open concerns, upcoming priorities, and decisions requiring leadership.
EMERGENCY
Emergency Response Procedures
Clear procedures and vendor contacts in place before something goes wrong—so your on-site team knows exactly who to call and when.
ASSESSMENT
Annual Facility Condition Assessment
A documented evaluation of your building’s systems, components, and assets—updated annually to reflect current conditions and priorities.
Not Included in the Program: hands-on maintenance and repair work, 24-hour emergency response, on-site daily presence, architectural or engineering services, construction management, janitorial or custodial services, signing contracts on behalf of the organization, major capital project management (available separately)
Dustin Kirby
Certified Facility Manager, Founder, FFMC
Dustin has spent his career in the facilities—not behind a desk theorizing about them. He’s done the maintenance at churches, daycares, and commercial buildings. He’s managed a county facility portfolio. He’s run a commercial cleaning and lawncare business. And he’s sat in the facility manager’s seat at a church, where he understands firsthand the weight of keeping a building running on a ministry budget with a volunteer team.
That combination of hands-on experience and strategic expertise is what FFMC brings to your church. Dustin isn’t selling you a software platform or a generic consulting package. He’s putting everything he knows to work for you—as a partner, not just a service provider.
OUR APPROACH
We think of ourselves as part of your team.
This isn’t a hands-off consulting arrangement where we send you a report and disappear. We work with your staff, your vendors, and your volunteers. We’re invested in the long-term health of your building and your ministry.
Local vendors, local investment
We believe in strong relationships with local businesses. We don’t impose national contractors—we help you build a vendor network that serves your community and reflects your church’s values.
Volunteers as a genuine asset
Your members want to serve. We help build a volunteer maintenance team that assigns the right work to the right people—creating connection, not just completed checklists.
Management provided, execution at the local level
We provide the strategy, systems, and oversight. Your team—staff, vendors, volunteers—does the on-the-ground work. That’s not a limitation; it’s the design.
Data that leads to decisions
Monthly reports and capital plans aren’t just paperwork. They’re how your leadership makes confident, informed decisions instead of reacting to surprises.
Ready to stop managing by crisis?
Schedule a free 30-minute consultation. We’ll talk through your current situation and whether this program is the right fit.
No pressure. No commitment. Just a conversation.